Start a conversation

Search query syntax

Search query syntax

In the text field of the Search panel you can use special query syntax to perform complex multi-term queries and use other advanced capabilities.

Tip:  You can see the list shown below by clicking the question mark button in the Search panel.

Use of multiple terms (AND and OR operator)

By default, a query containing multiple terms matches with items that contain all terms anywhere in the item. For example, searching for:

John Johnson

returns all items that contain both “John” and “Johnson.” There is no need to add an AND (or “&&”) as searches are performed as such already, however doing so will not negatively affect your search.

If you want to find items containing at least one term but not necessarily both, use one of the following queries:

John OR Johnson

John || Johnson

Minus sign (NOT operator)

The NOT operator excludes items that contain the term after NOT:

John NOT Johnson

John -Johnson

Both queries return items that contain the word “John” and not the word “Johnson.”

John -“John goes home”

This returns all items with “John” in it, excluding items that contain the phrase “John goes home.”

Phrase search

To search for a certain phrase (a list of words appearing right after each other and in that particular order), enter the phrase within full quotes in the search field:

“John goes home”

would match with the text “John goes home after work” but would not match the text “John goes back home after work.”


You can use parentheses to control how your Boolean queries are evaluated:

(desktop OR server) AND application

retrieves all items that contain “desktop” and/or “server,” as well as the term “application.”

Single and multiple character wildcard searches

To perform a single character wildcard search you can use the “?” symbol. To perform a multiple character wildcard search you can use the “*” symbol.

To search for “next” or “nest,” use:


To search for “text” or “teleport” use:


Fuzzy search

Intella supports fuzzy queries, i.e., queries that roughly match the entered terms. For a fuzzy search, you use the tilde (“~”) symbol at the end of a single term:


returns items containing terms like “foam,” “roams,” “room,” etc.

Proximity search

Intella supports finding items based on words that are within a specified maximum distance from each other in the items text. This can be seen as a generalization of a phrase search.
To do a proximity search you place a tilde (“~”) symbol at the end of a phrase, followed by the maximum word distance:

“desktop application”~10

returns items with these two words in it at a maximum of 10 words distance.

Field-specific search

Intella's Keyword Search searches in item texts, titles, paths, etc. By default, all these types of text are searched. You can override this globally by deselecting some of the fields in the Options, or for an individual search by entering the field name in your search.


returns all items that contain the word “intella” in their title.

The following field names are available:

• text - searches in the item text
• title - searches in titles and subjects
• path - searches in file and directory names
• summary - searches in descriptions, metadata keywords, etc.
• agent - searches in authors and mail senders and receivers

You can mix the use of various fields in a single query:

intella agent:john

searches for all items containing the word “intella” (in one of the fields selected in the Options) that have “john” in their author metadata or email senders and receivers.

Choose files or drag and drop files
Was this article helpful?
  1. Peter Mercer (Import) (Migrated deleted Agent)

  2. Posted
  3. Updated